Sponsor Terms and Conditions

Terms and Conditions for ACIPC Sponsors

General Information

Product or Service Endorsement
Sponsorship of any ACIPC activity does not indicate product or service endorsement. Acceptance of all sponsor and exhibitor applications are subject to approval of the Organisers.

Disclaimer and Changes
Every effort has been made to present all the information accurately, however no liability is accepted for any inaccuracy and the Organisers reserve the right to change any published information. The Organisers reserve the right to amend, update or delete sponsorship and exhibition packages and exhibition floor plans.

Correspondence
When booking please appoint a single point of contact within your Organisation. All bookings will be recorded under the one name and all correspondence will be sent to this person.

Bookings & Payments

Acceptance of Terms and Conditions
ACIPC, Conference Design Pty Ltd, and Committee members are collectively referred to as The Organisers. The Organisation listed on the sponsorship application will be referred to as your Organisation or collectively as sponsors and exhibitors. By returning a Sponsorship Application Form or completing an on-line Sponsorship Booking you are accepting these terms and conditions.

Acceptance of Applications
ACIPC will issue a Tax Invoice once a Sponsorship or Exhibition application has been accepted. Any advertising is not an offer capable of acceptance. ACIPC reserves the right to decline any sponsorship or exhibition application.

Revocation of Sponsorship
ACIPC may revoke a sponsorship agreement with any organisation where, in the opinion of the organisers, the sponsor or exhibitor has been guilty of conduct unbecoming of an ACIPC Sponsor, or is prejudicial to the interests and objectives of the College.

Codes of Practice and Conduct
The organisers urge Sponsors and Exhibitors to observe and follow the Codes of Practice of the Medical Technology Association of Australia (MTAA) in respect to their dealings with ACIPC, members and stakeholder which are available at www.mtaa.org.au. This includes sponsors and exhibitors who may not be members of the MTAA. The organisers also encourage sponsors and exhibitors to adhere to Medicines Australia Code of Conduct and associated guidelines available at https://medicinesaustralia.com.au/code-of-conduct/. 

GST and AUD
All costs are inclusive of GST and listed in Australian Dollars.

Payments
Payment is required within 14 days of us issuing your Tax Invoice to confirm your application. Sponsorship and exhibition entitlements, including the allocation of exhibition space, do not commence until payment has been received.

Cancellation of Sponsorship and Exhibition Bookings
Once a sponsorship or exhibition application has been accepted all payments are non-refundable. 

Cancellation or Postponement of an Event
The Organisers do not accept any liability for losses incurred if a physical or online event, or component of the conference is cancelled or postponed.

Where possible, alternative events or components will be included in the conference up to June 30, 2021. 

Physical Events

Exhibition Floor Plans
Exhibition floor plans are subject to change without notice. Floor plans will not be to an exact scale, but will accurately represents the position and sizes of exhibition spaces.

Allocation of Exhibition Spaces
The organisers will allocate exhibition spaces after taking into account each organisation’s sponsorship, the date of application, preferences, proximity to competitors and any other matters deemed relevant.

Insurance
All sponsors and exhibitors must have adequate insurance for the period of the event, including public and products liability cover and professional indemnity insurance. We may request a certificate of currency.

Indemnity
Your Organisation shall indemnify and hold harmless the Organisers for any loss, damage to property or injury to persons suffered as a result of your participation in an event, except where the Organisers are found to be negligent.

Supply of Goods and Services
The supply of any goods, services, samples or advice is entirely at your Organisation’s own risk.

During a Physical Event

Security
No valuable items should be left unattended at your exhibition at any time and especially not overnight. No responsibility is accepted for any loss or damage to equipment and display materials.

Representatives
Anyone from your Organisation attending the event or guests you wish to invite to an event must register with Conference Design before the event. An official name badge will be required to access the event.

Custom Stands
All custom stands must fit within the purchased exhibition space. Custom stands must not exceed 3.0 metres high. If you have any questions please email us a floor plan and elevations of your proposed stand.

Delegate List
The delegate list will be supplied to eligible sponsors prior to the event. The list will include name, organisation and state.

Interactive Exhibitions
Whilst we encourage you to develop entertaining and interactive displays to attract delegates, please be mindful not to disturb other exhibitors or delegates.

Storage
There is limited storage space on site for exhibition equipment or packaging.

Signage at the Venue
The venue doesn’t allow any signage to be fixed to walls or other surfaces. Your signage should be free standing to allow for easy placement and should be contained with your exhibition space.

Dismantling Displays
Due to safety requirements you will not be able to dismantle your display before the published closing time.

Damage to the Venue
Your Organisation shall indemnify the Organisers from all liability for damage to the venue deemed to have been caused by your staff, contractors, agents or guests. The cost of repairs will be the sole responsibility of your Organisation.